1. Understand how to collate and report data
1.1 Describe the different ways that data can be organised
Data can be organised in a number of different ways, the most common method is to use folders on your computer. This allows for different data types to be stored separate in order to make sure that everything stays where it would be expected to be and can be easily found by other people that may be looking for a specific file or set of data. When using folders it is common to use a “Hierarchy” system. This is when a folder contains smaller folders that have specific purposes relating to the main folder. An example of this would be a student having a folder for schoolwork and then separate folders depending on the Subject that they are studying.
1.2 Explain why data should be presented and reported in different ways
Data should be organised and presented in different ways as this keeps the reader or listener interested in what is being presented to them, if the presentation is boring and the conversation is not engaging then people are not going to listen and are going to get distracted easily. In order to keep a reader or listener engaged it is vital to use things such as images and visual stimulation. This could be this such as charts or brightly coloured statistics, This intrigues the audience and keeps them interested.
1.3 Explain the use of text and diagrams in helping readers to understand the presented data
Text and diagrams help with presenting data as it shows information in a different way that the conventional speaking. Things such as a graph can help visualise a presentation and provide a clearer look Into the statistic and analytics of a business and organisation. A lie chart that shows and incline or decline in sales can have a very hard hitting effect and can truly show the difference in sales of customers etc.
1.4 Explain the requirements relating to confidentiality, data protection, intellectual property and copyright legislations
There are different requirements for the different acts, the Data Protection Act has 8 strict rules that are as follows:
The information that people hold must be:
• used fairly and lawfully
• used for limited, specifically stated purposes
• used in a way that is adequate, relevant and not excessive
• accurate
• kept for no longer than is absolutely necessary
• handled according to people’s data protection rights
• kept safe and secure
• not transferred outside the European Economic Area without adequate protection
Not complying with these acts can lead to fines of up to 20 million Euros or 4% of global turnover.